Outlook 2010 contacts file name

For example, to show your contacts alphabetically by last name, click File As. Tip: If you have assigned contacts to different color categories , you can click the Categories column header to sort that way. To find a particular contact, use the Search Contacts feature. For example, some might be filed as First name, Last name while others might be filed as Last name, First name.

On the Address Books tab, pick the address book you want to change the name format for, and then click Change. This address book is set up automatically and managed by an administrator. After you sort your contacts list using the File As column, one or two contacts still might not show up the way you want. To change how an individual contact is formatted, do the following:. In the box to the right of File as , click the drop-down arrow and pick the format you want.

If you want your Contacts list to be sorted by the last names of your contacts, you must change the display format to last name, first name format. After you change the display format, you might still need to individually change any contacts that were not updated with the format change.

You can change the name format for the contacts in the main Microsoft Outlook Contact folder or any contact folders that you create. These folders are listed in the Outlook Address Book. For more information about the GAL, see the Why can't the name format for some contacts be changed?

Click Account Settings , and then click Account Settings. Under Outlook Address Books , click the address book that you want to change the contact display format for. For example, click Contacts: Mailbox — Mailbox name. After you change the name format for existing contacts in the Outlook Address Book, the change applies to future entries that you create.

However, occasionally not all your contacts are updated with the format change. In these cases, you must change the format for each contact. In Contacts , double-click a contact that does not appear in the last name, first name format. In the open contact, in the File as box, click the name in the last name, first name format. For example, click Smith, John. In a contact card, the Display Name for e-mail addresses is the name shown on the To , Cc , and Bcc lines of an e-mail message and also in the Address Book when you search for a contact.

The Display Name is created based on how you type the contact's name in the Full Name box. Company names in the Company box that start with The automatically appear under the next word in the name. You can then use this file to import your contacts to another email account. If your ribbon doesn't have a File option in the top left corner, you're not using Outlook on a PC. See What version of Outlook do I have? Choose Next. Confirm where your new contacts file will be saved on your computer, and choose Next.

Choose Finish to start exporting your contacts immediately. Outlook doesn't display any message when the export process is complete but the Import and Export Progress box goes away. Locate the new. You'll likely have a lot of empty cells. That's normal. Generally we recommend closing the file without saving any changes; otherwise the file might get messed up and you won't be able to use it for importing. If that happens you can always run the export process again and create a new file.

You can use Excel to update the information in your. For tips about working with a list of contacts in Excel, see Create or edit. If you borrowed a friend's computer with Outlook on it, you can now remove your account from his version of Outlook. Here's how:. Now that your contacts are copied to a. At the bottom of the page, select to go to the People page. Choose to export all contacts or only contacts from a specific folder, and then select Export. At the bottom of the page, select Save to save "contacts.

Or, select the arrow next to Save and select Save as. Important: Office is no longer supported. To easily see the Full Name and File As field of your contacts, switch the view of your Contacts folder to the List or Phone view via the View tab or menu. Names and filing options. These settings only play a role when you manually create a new contact. Changing any of the options will not affect any existing contacts or newly imported ones.

The UpdateContactFileAs and UpdateContactFullName macros allow you to quickly change the naming convention of all your contacts in a selected Contacts folder to a uniform format.

There are 8 formats to choose from. Simply enter the number of the format which you want to use and the macro will inform you when it is ready. Dialog of the UpdateContactFileAs macro. Dialog of the UpdateContactFullName macro. Note that the code added 2 separate macros here!

The following code is contained in the zip-file referenced in the Quick Install. You can use the code below for review or manual installation.